Buyer Summary
- A complete RFQ lets YUJI align product specification, sample route, MOQ reference, packaging, and document pack with your target market.
- Buyers should define market, product line, specification, volume, packaging, documents, timeline, and shipping before emailing.
- Industry MOQ and lead-time figures are planning benchmarks only; they are not YUJI commitments until confirmed per project.
- YUJI can prepare available records for review, but final market approval, registration, label wording, importer obligations, and product claims remain the buyer's responsibility.
- Certification and test document availability must be confirmed per project; YUJI does not claim blanket certification coverage.
Why the RFQ is a compliance document, not just a quote request
In feminine care, a vague RFQ creates three predictable problems. First, the factory may quote a product that is close to your target but not approved for your market. Second, packaging may be quoted with assumptions that later change the carton size, artwork cost, or retail readiness. Third, documents may be requested after the order is placed, delaying customs clearance, importer review, or marketplace onboarding.
A serious RFQ forces the buyer to state the market, the product, the specification, the volume, the packaging, the documents, the timeline, and the shipping terms. When those eight fields are clear, YUJI can respond with a usable quotation instead of a generic price range. The RFQ also becomes a shared record of what was discussed, which reduces misunderstandings between sampling, artwork approval, bulk production, and delivery.
Use this before emailing
Define product line and market
Start with the exact product family: menstrual cups, discs, pads, liners, intimate care, pouches, wipes, cleaning kits, or a mixed program. Then define the market: country, language, sales channel, importer role, and any claim restrictions. A product sold through a pharmacy chain in Germany may need different label wording and packaging than a direct-to-consumer e-commerce launch in the United States. The market determines packaging language, barcode expectations, leaflet content, and the level of regulatory review the buyer must complete.
Prepare volume and timeline
Volume is not only the first order quantity. It includes sample quantity, trial order, forecast order, and reorder cycle. Buyers should separate what they need for validation from what they expect for launch and scale. Timeline should include the sample deadline, artwork approval date, production target, and launch window. If a trade show, retail reset, or marketplace campaign is fixed, say so early. That date affects whether a catalog sample route or a custom tooling route is realistic.
List packaging requirements
Packaging is often the longest lead-time item after the product itself. State whether you need a storage pouch, retail box, wrapper, leaflet, barcode, carton, label, or multi-language pack. Include language needs, retail count, unit dimensions, carton marks, and any marketplace-specific labeling. If you have artwork drafts, reference packaging, or competitor examples, attach them. A packaging reference image can reduce back-and-forth more than a long written description.
State certificate or test needs
Buyers should list the certificates or test summaries they need to review for their market. This does not mean YUJI automatically holds every certificate. It means the buyer should state the target list early so YUJI can confirm which documents are available, which must be prepared, and which remain the buyer's responsibility. Common industry requests include ISO 13485 , ISO 9001 , ISO 10993 , CE technical-file support for Class I menstrual devices , FDA establishment registration (registration, NOT 510(k) clearance) , SGS per-lot test reports , and REACH/RoHS . These are industry-typical benchmarks, not a claim that YUJI holds them for every product.
Clarify sample and approval process
State whether you need catalog samples, paid samples, custom-color samples, custom-packaging samples, or prototype-mold samples. Also clarify who approves the sample, what the approval criteria are, and whether the approved sample will be retained as a golden sample. Sampling is not only about product feel. It is also about confirming hardness, capacity, surface finish, color, accessory mix, packaging fit, and retail presentation.
Confirm shipping and carton requirements
Shipping details should include Incoterms, destination, carton marks, packing list needs, and freight preference. If you have a preferred forwarder, provide the contact. If you need Amazon FBA, retail DC, or importer-specific carton labels, state that before quotation. Carton data such as carton dimensions, gross weight, net weight, and units per carton should be confirmed as early as possible because it affects freight estimates and warehouse planning.
Eight fields every serious RFQ should include
| RFQ field | Why it matters | Example input |
|---|---|---|
| Market | Determines language, claims, label wording, importer role, and document expectations. | US, EU, UK, AU; English/German/French; Amazon plus wholesale; importer responsible for registration. |
| Product | Defines the correct product family and whether the program is single-SKU or mixed. | Menstrual cups, discs, pads, liners, wipes, cleaning kits, pouches, or a mixed launch. |
| Specification | Prevents quoting a similar but wrong product. | Size range, capacity direction, material, hardness, formula direction, color, accessory mix, retail count. |
| Volume | Sets MOQ discussion, sampling quantity, trial order, forecast, and reorder cycle. | Sample quantity, trial order, forecast order, and expected reorder frequency. |
| Packaging | Drives artwork, tooling, print setup, barcode, leaflet, carton, and language requirements. | Storage pouch, retail box, wrapper, leaflet, barcode, carton mark, label, multi-language pack. |
| Documents | Clarifies what can be prepared for review and what the buyer must verify. | Specification sheet, certificate scans, test summaries, QC release, sterilization-related files, carton data. |
| Timeline | Links sample approval, artwork approval, production, and launch date. | Sample deadline, artwork approval date, production target, launch window. |
| Shipping | Affects quotation, carton design, packing list, and freight planning. | Incoterms, destination, carton marks, packing list needs, freight preference. |
Compliance boundary for buyers
YUJI can prepare available records for review, but final market approval, registration, label wording, importer obligations, and product claims must be verified by the buyer for the target country. This boundary should be stated early to avoid unsafe marketing claims.
For example, a buyer may ask about ISO 13485 , ISO 9001 , ISO 10993 , CE technical-file support for Class I menstrual devices , FDA establishment registration (registration, NOT 510(k) clearance) , SGS per-lot test reports , and REACH/RoHS . These are industry-typical certifications and test topics that buyers commonly ask about. They are not a statement that YUJI holds every certificate for every product. Document availability and scope must be confirmed per project.
The buyer remains responsible for confirming whether a menstrual cup, disc, pad, liner, wipe, or cleaning kit can be legally sold in the destination market, what claims may be made, what registration or notification is required, and what importer obligations apply. YUJI can support the product and document side, but the final compliance decision sits with the buyer and its regulatory advisor.
Industry benchmark planning ranges: MOQ, sampling, and bulk production
The following figures are industry-typical benchmarks from public competitor factory information. They are useful for early planning, but they are not YUJI commitments. Every quantity and lead time must be confirmed against the specific product, material, packaging, tooling, and order schedule.
Catalog OEM cups and discs typically start around 500 units per SKU . Custom printed cartons or pouches often begin at 500+ units per design . New custom molds are usually discussed at 500+ units to amortize tooling. For pads and liners, one common industry MOQ is 300,000 pcs per SKU . Tampons are often quoted at 100,000 pcs per SKU , with lower quantities available for sampling.
Sampling lead time also varies by route. Catalog samples usually run 7–14 days . Paid samples often take 7–15 business days . Prototype-mold samples can take 15–25 days . Bulk production after packaging approval and deposit is commonly 25–40 calendar days for catalog OEM items. Approved tooling production may run 30–45 days ex-works . Sanitary-pad mass production is often 35–40 days from order confirmation.
These ranges help buyers set realistic expectations. They do not replace a project-specific quotation. If your launch date is tight, share it early so YUJI can confirm whether the requested product, packaging, and document route can meet that date.
Timeline table: from sampling to shipping
| Stage | Typical industry timing | Buyer action / YUJI output |
|---|---|---|
| Catalog sampling | 7–14 days | Buyer confirms product family and specification; YUJI provides catalog sample options. |
| Paid sample / custom sample | 7–15 business days | Buyer approves paid sample scope; YUJI prepares sample and shares tracking. |
| Prototype-mold sample | 15–25 days | Buyer reviews mold feasibility; YUJI confirms tooling sample schedule. |
| Artwork and packaging approval | Buyer-controlled; allow buffer | Buyer provides artwork, barcode, language, and carton marks; YUJI reviews print and packaging feasibility. |
| Bulk production after packaging approval and deposit | 25–40 calendar days | Buyer confirms deposit and approved artwork; YUJI schedules production. |
| Production with approved tooling | 30–45 days ex-works | Buyer confirms tooling approval; YUJI coordinates production and QC release. |
| Sanitary-pad mass production | 35–40 days from order confirmation | Buyer confirms order details; YUJI plans pad production and packing. |
| Shipping and delivery coordination | Depends on Incoterms, destination, freight mode | Buyer confirms forwarder and documents; YUJI prepares carton data, packing list, and shipping coordination. |
Per-market compliance note table
| Market | Buyer-side compliance focus | Practical RFQ note |
|---|---|---|
| US | FDA establishment registration (registration, NOT 510(k) clearance) , label claims, importer role, and marketplace requirements. | State whether you need FDA-related records for review and clarify that final registration and claims remain buyer responsibilities. |
| EU | EU MDR , CE technical-file support for Class I menstrual devices , language, importer, and label requirements. | Confirm classification with your regulatory advisor and list required language and technical-file items. |
| UK | UKCA , UK MDR , label wording, importer obligations, and post-Brexit documentation. | Confirm whether UKCA or other route applies and request document availability per project. |
| AU | TGA , therapeutic goods requirements, label claims, and importer responsibilities. | Clarify whether your product is regulated as a therapeutic good and what records you need to review. |
Frequently asked questions
What is the most important information in a feminine care OEM RFQ?
The most important information is the combination of market, product, specification, volume, packaging, documents, timeline, and shipping. If one of these is missing, the quotation may be technically valid but commercially unusable. The RFQ should be complete enough that YUJI can identify the correct product route, sample route, and document route without guessing.
Can YUJI confirm MOQ before I send full specifications?
YUJI can discuss general industry MOQ benchmarks, such as 500 units per SKU for catalog OEM cups and discs, 300,000 pcs per SKU for pads and liners, and 100,000 pcs per SKU for tampons. However, a firm MOQ depends on the specific product, material, packaging, printing, tooling, and order schedule. Send the full specification so the MOQ reference can be confirmed per project.
Do you provide samples?
Sampling routes typically include catalog samples, paid samples, custom samples, and prototype-mold samples. Catalog samples usually run 7–14 days , paid samples often take 7–15 business days , and prototype-mold samples can take 15–25 days . The exact sample route depends on whether the product is catalog-based or requires custom tooling.
Can YUJI help with compliance documents?
YUJI can prepare available records for review, such as specification sheets, certificate scans, test summaries, QC release documents, sterilization-related files where applicable, and carton data. However, YUJI does not claim blanket certification coverage. Final market approval, registration, label wording, importer obligations, and product claims must be verified by the buyer for the target country.
What certifications do buyers usually ask about?
Industry-typical certifications and test topics include ISO 13485 , ISO 9001 , ISO 10993 , CE technical-file support for Class I menstrual devices , FDA establishment registration (registration, NOT 510(k) clearance) , SGS per-lot test reports , and REACH/RoHS . These are commonly requested benchmarks, not a guarantee that YUJI holds every document for every product.
How long does OEM production take?
Catalog OEM bulk production is commonly 25–40 calendar days after packaging approval and deposit. Production with approved tooling may run 30–45 days ex-works . Sanitary-pad mass production is often 35–40 days from order confirmation. These ranges must be confirmed against your specific project.
What packaging details should I include?
Include storage pouch, retail box, wrapper, leaflet, barcode, carton, label, and language needs. Also state retail count, unit dimensions, carton marks, and any marketplace-specific labeling. If you have artwork drafts, target product photos, or reference packaging, attach them to the RFQ. Packaging approval is often the gate that starts bulk production.
Who is responsible for market approval and claims?
The buyer is responsible for final market approval, registration, label wording, importer obligations, and product claims. YUJI can support the manufacturing and document side, but the buyer must verify compliance for the destination country with its own regulatory advisor. This boundary should be stated early to avoid unsafe marketing claims.
Next step
Use this checklist to submit a complete RFQ through the online form or send details directly. Attach artwork drafts, target product photos, reference packaging, and any required standard or certificate list. YUJI will review the product, packaging, volume, timeline, and document requirements, then confirm what can be prepared and what must be verified per project.